Weatherstone Home Owners Association (WHOA)
Annual Meeting Minutes
Tuesday, March 16, 2004
WHOA Annual Meeting convened at 07:00 PM on Tuesday, March 16, 2004 in Saddle Ranch Elementary School Library, located at 805 West English Sparrow Trail in Highlands Ranch, CO.
Board Members Present:
Kevin McAllister
Michelle Nelson
Hans Schnettler
CMS Member(s) Present:
Beth Barker
Approximate Attendance:
24 Residents
Minutes
I. Call to Order
A. Michelle Nelson called the meeting to order at 07:03 PM and presented a written agenda for the meeting.
II. Roll Call
A. Roll call was taken and all four Board of Directors were present.
III. Quorum Present
A. Michelle Nelson announced that this annual meeting can take place for the election of the Board of Directors as a quorum was present via proxies and in-person attendance.
B. Michelle mentioned that according to the WHOA By-Laws, we must have 25% of the 292 homes at this meeting to elect the Board of Directors.
IV. Previous Meeting Minutes Accepted
A.
V. Treasurer’s Report
A. Michelle Nelson reported the current state of WHOA finances. She provided the members with a handout on the associations’ finances that included the following:
1. Balance Sheet as of 2/29/04 - $32,942.88 for operating.
2. Revenue and Expenses, for period 2/1/04-2/29/04 were $9,042.00 and the Year-to-date totals were $18,870.
3. Reserve Schedule for period - $36,667.77
B. It was mentioned that money from the Operating Account is being transferred to the Reserve Account.
VI. Weatherstone Neighborhood Park.
A. Hans Schnettler and Shawn Windle (Weatherstone homeowner) gave an update on the status of the Weatherstone Neighborhood Park.
B. Hans and Shawn met with Tom Hoby, Director, Parks and Open Space at Metro District (303-791-2710) to discuss the status of the Weatherstone Neighborhood Park area that will be located next to the existing Weatherstone pool area.
C. Metro District will not schedule the development of the Weatherstone Neighborhood Park in 2004 but will develop a neighborhood park in 2004 in the Firelight Subdivision of Highlands Ranch. One basis for this decision is the fact that the radius area surrounding Firelight is over 80% developed.
D. Weatherstone is on Highlands Ranch Metro Districts (HRMD) master plan to build the park in the summer of 2005; however, it is not definite. The park is to service a one mile radius and the area must be 80-90% complete before they will build a park. Because the development to the East of Weatherstone has not been finalized this may impact the date of building the park.
E. The current plans for that section East of Weatherstone include building larger houses using an “open area” concept. Shawn stated that homes in that area will be available in the 2006-2007 timeframe.
F. Homeowners were very concerned that the park has not been completed. The HRMD suggested that we write two letters. One to reflect the direction of the meeting with Tom Hoby and the second stating the communities wishes regarding the completion of the park. It was also discussed that we put a neighborhood petition together for our interest in the park. Hans will be the point of contact for this.
G. It would be beneficial for Weatherstone Homeowners to voice their opinion and attend the monthly HRMD meetings. We will post the meeting information on the Website.
H. Hans and Shawn talked to Steve Ormiston at Shea who is responsible for the development of that area, would write a letter supporting the development of the Weatherstone Park. Hans will work with Steve to get this done.
VII. Spring Gulch Trail Update
A. The completion of the Spring Gulch Trail, between Stone Mountain Drive and Weathersfield Way has been budgeted to go in this year. However, Hans is attempting to postpone this until the park is under construction because the trail may have to be destroyed and rebuilt when the park is put in. Hans also mentioned that we may be able to use this as a bargaining chip that would allow the HRMD to save money this year to not build the trail and perhaps expedite the process for building the Neighborhood Park.
B. Hans and Shawn also presented drawings of the Park and where Spring Gulch Trail would be located.
VIII. Parking Lot Update
A. Hans reported on the status of the Weatherstone Pool Parking Lot. Hans is in charge of resolving an open issue regarding the conditions of the transfer of the Pool Parking Lot to the HRMD.
B. A total of about $27,000 would be given to WHOA in an easement grant from the HRMD. This is the equivalent of ˝ the overall cost of the parking lot.
C. It was mentioned that the parking lot was designed so that ˝ of the lot would be allocated for Weatherstone and the other half for HRMD. However, the plan is to use the parking lot for both HRMD and Weatherstone.
D. Residents brought up an issue with general parking on the Weathersfield Way. There is a concern is that there must be another parking lot created for the park to accommodate all the traffic. It was mentioned that if and when a new school was built, this would alleviate some of the potential parking congestion.
IX. Neighborhood School
A. After discussions with the Douglas County School District (DCSD), Shawn Windle explained why the school would not be built anytime soon in Weatherstone. He was told that because of the amount of school age children projected to be in this area that another elementary school would not be needed.
B. It was questioned as to why this is the case given that Saddle Ranch Elementary is already over-capacity with more temporary trailers on the way. Barb Murlowski said that Tom Bell (DCSD) is the person to discuss this issue with.
X. Landscaping Bids Updates
A. Michelle talked about the current status with the landscaping bids. The BOD has narrowed it down to three companies. The contract for our current landscaping company, All Phase, expires on April 1st for the general area and on June 1st for the pool area. The three finalists will be interviewed prior to awarding the Landscaping Maintenance contract(s).
B. There was a discussion about the plans for the pool area. Michelle covered several ideas that had been suggested. However, there will be no major capital improvements this year.
XI. Pool Vending Machine
A. A proposal from a Weatherstone resident, a teenage entrepreneur, was discussed concerning putting in a beverage vending machine in at the pool. Residents said that this was a good idea as long as the beverages included something other than just sodas.
XII. Board Election
A. The nominees for the 2004-2005 BOD were:
1. Michael Del Toro
2. David Hubbard
3. Kevin McAllister
4. Michelle Nelson
5. Hans Schnettler
B. Barb Murlowski made a motion to nominate the aforementioned board. George Kontogiannis seconded the motion.
C. Shawn Windle motioned to accept the board by acclamation. It was seconded by Conrad Smith.
D. The BOD for the 2004-2005 year was unanimously elected.
XIII. Homeowners Concerns and Comments
A. Michelle covered some of the issues that we have been receiving from homeowners.
1. Animals doing their duty on lawns. A courtesy note will be published on the Website and in the next Newsletter.
2. The pool area is being used as a dog run. Ideas were requested from the homeowners. It was resolved that a sign will be placed outside the two entrances stating that no pets are allowed in the fenced-in area. The padlocks on the gates will be removed this week.
B. Discussion about having a lifeguard at the pool. The issue is that it may not be cost effective.
C. There are problems with non-residents using the pool area. Beth suggested using a key card system which would help in tracking the use of the pool.
D. CMS will look into cost of lifeguard, key card system, and the night patrol.
E. Residents voiced concern about solicitation in our neighborhood. Kevin McAllister will research the legal ramifications if we post a no solicitation sign in the entrances for Weatherstone.
F. Mail situation was discussed in brief. The BOD is putting together a list of problems with mail delivery. The goal is to present this to the Postmaster and discuss solutions.
G. Light covers that are broken on Stone Mountain are currently being fixed.
H. Complaints about speed in the neighborhood. Why is there not a stop sign in on Weathersfield/Stone Mountain/Brenttonwood? How about a stop sign by the pool? CMS will look into the feasibility of this.
I. Renee Helton gave an update from the block captains. She discussed all of the upcoming events.
J. A suggestion was made to set up some safe houses in our neighborhood. It was mentioned that you can set up this through Douglas County. Barb Murlowski and John Milton will look into this.
XIV. Next Meeting
A. The next general WHOA meeting will be on June 22, 2004.
XV. Adjournment - The meeting was adjourned at 08:57 PM.
XVI. Post Meeting Update
A. The BOD appointed officers as required in the By-Laws.
1. Michael Del Toro – Vice President
2. David Hubbard – Secretary
3. Kevin McAllister – Treasurer
4. Michelle Nelson – President
5. Hans Schnettler – Vice President
Sincerely,
Michael Del Toro
Weatherstone HOA Vice President, Acting Secretary